Revised February 27, 1999
Addendum: February 21, 2004
The dues of the Society shall
be $15.00 per year payable on January 1 of each year. First time
who join the Society during the year will have the current
prorated as follows: first half, $15.00; second half, $7.50
Addendum: The membership of the Utah VHF
Society agreed to lower dues to $12.00
at the 2004 Swapmeet/Election meeting held on 21 February, 2004.
GENERAL PROVISIONS AS TO OFFICERS
Every officer and director shall serve and
continue in office until a successor has been elected, or he
to serve. The term of office for an officer shall be from the
end of the
meeting in which he or she was elected until the end of the
the next election takes place. The previous year’s Frequency
shall serve as an advisor to the Board of Directors and shall
meetings so that continuity may exist from year to year. It is
that the previous Vice President be nominated for the office
for the succeeding term.
All officers, directors, and appointees shall
serve without compensation in any form. This shall not
preclude the reimbursement
of administrative or other valid expenses specifically
approved by the
Board of Directors.
The President shall preside over all meetings
of the Society and of the Board of Directors. The President
the Society in its relationship with the public and shall be
spokesman of the Board of Directors.
The Vice President shall assume the duties
and responsibilities of the President when so indicated by the
or in the absence of the President. The Vice President
sure a directory of Society Membership be made available to
during or following the annual meeting.
The Secretary shall record the proceedings
of all meetings of the Society and of the Board of Directors.
shall be responsible for the maintenance of the corporate
status of the
Society and the filing of all reports and certificates which
may be required
of the Society under the corporate laws of the State of
Secretary shall file to maintain the corporate status with the
Utah with the annual report of organization. This report shall
before the cut-off date specified by the State of Utah.
shall maintain minutes of each meeting of the Society to be
added to previous
minutes in a volume maintained and made available to the
successor so that
all actions will remain a permanent record, and be available
to any member
of the Society. Minutes of the previous meeting indicating the
items shall be read at each regular meeting. The
maintain a list of Society owned non-expendable equipment
(with a value
in excess of $100) showing present use or location of the
item. Each piece
of equipment purchased by the society shall remain property of
and may be loaned to a sponsored repeater until it is no
Loaned equipment shall be signed out to a Utah VHF Society
approval of the UVHS officers.
The Treasurer shall be the recipient of all
moneys of the Society and shall deposit the same monthly in
the name of
the Society in a depository approved by the Board of
Directors. The Treasurer
shall pay all obligations of the Society which are proper and
The office of Treasurer in the Society may be combined with
of Secretary if so directed by the Board of Directors.
shall obtain receipts for any expenditure which is to be
shall indicate the purpose of the expense, and to whom payment
The Treasurer shall prepare a financial statement prior to the
meeting which shows all moneys received and expenditures made
when, and for what the expenditure was made. Copies of the
shall be made available at the annual business meeting to
or upon request by Society members with an SASE. The
also submit a financial statement to the successor Treasurer
at the expiration
of his term of office.
The Frequency Coordinator shall help all
groups in the State of Utah to select the best frequencies for
and simplex operations. Assignments for frequencies will
by the Frequency Coordinator in accordance with the Utah VHF
Plan. This Band Plan shall attempt to follow the ARRL Band
possible. A printed record and or computer data base with a
shall be maintained listing control and operating frequencies
of all repeaters,
and shall be turned over to the successor Frequency
modifications to the UVHFS Band Plan shall be made with
the UVHFS officers.
BOARD OF DIRECTORS
The Board of Directors shall be
composed of the officers of the VHF Society.
If a Director resigns, the remaining board
members may appoint a new member for the remainder of the
The Board shall review all repeater funding
requests. The Board shall oversee the general activities of
and shall meet as required to conduct Society business. Any
member of the
Board can call a meeting with seven (7) days notice to each
The Society may establish, maintain, and
operate a repeater or repeaters for the purpose of the
convenience, and necessity.
All meetings of the Society shall
be called by the President or at the request of any ten (10)
the Society. In lieu of any of the above meetings, there shall
be an election
meeting called on or before March 1 of each year. Special
be called during the year to conduct business as required.
of the meetings shall be made either through the mails or as
on two consecutive sessions of a regularly scheduled Society
special meetings are called, only that business which is in the
request shall be conducted.
QUORUM AT MEETINGS
At all meetings of the Society
a quorum shall be at least five percent (5%) of the membership.
business shall be conducted at any meeting where a quorum is not
ALIGNMENT PROVISIONS FOR REPEATERS
All Utah amateur radio repeater groups which
wish to align with Society shall meet the following criteria:
Any repeater group which desires to align
with the Society shall make application to the Board of
Directors at least
ten (10) days prior to the general meeting who will then make
to the general membership for approval. Failure to comply with
criteria will result in immediate removal of any funding.
alignment shall be accomplished by a majority vote of the
The Utah VHF Society is responsible
for the maintenance and upkeep of the Society owned repeaters.
The repeater shall be an open repeater,
all amateurs shall be allowed access. For technical reasons,
be required in some cases.
The frequencies for the repeater shall have
been approved by the Frequency Coordinator.
The proposed repeater shall have been
for no less than six (6) months prior to application.
The repeater trustee shall be properly
by the Federal Communications Commission;
The proposed repeater shall be approved by
the Society membership by a majority vote.
DISBURSAL OF FUNDS
Each aligned repeater group requesting
for maintenance or upgrade shall submit a request to the
Society. The Board
of Directors will review all requests for funding prior to
will be granted provided that the request is reasonable, funds
and if approved by the Board of Directors.
All funding will require a receipt or valid
The Society Treasurer shall make all approved
you are a UVHFS member in good standing and are interested in
participating in becoming an officer in the next year or wish to
propose changes to the bylaws, please
contact a UVHFS officer. Elections of
officers and voting on proposed changes occurs at the annual Utah
VHF Society Swapmeet which usually occurs on the last Saturday in
For information about the time and location of the next UVHFS
swapmeet, please refer to the main
Utah VHF Society page.
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