MEMBERSHIP PROVISIONS

The dues of the Society shall be $15.00 per year payable on January 1 of each year. First time members who join the Society during the year will have the current year’s dues prorated as follows: first half, $15.00; second half, $7.50

Addendum:   The membership of the Utah VHF Society agreed to lower dues to $12.00 at the 2004 Swapmeet/Election meeting held on 21 February, 2004.

GENERAL PROVISIONS AS TO OFFICERS AND DIRECTORS

1. Every officer and director shall serve and continue in office until a successor has been elected, or he is unable to serve. The term of office for an officer shall be from the end of the meeting in which he or she was elected until the end of the meeting when the next election takes place. The previous year’s Frequency Coordinator shall serve as an advisor to the Board of Directors and shall attend all meetings so that continuity may exist from year to year. It is recommended that the previous Vice President be nominated for the office of President for the succeeding term.
2. All officers, directors, and appointees shall serve without compensation in any form. This shall not preclude the reimbursement of administrative or other valid expenses specifically approved by the Board of Directors.

OFFICERS

1. The President shall preside over all meetings of the Society and of the Board of Directors. The President shall represent the Society in its relationship with the public and shall be the official spokesman of the Board of Directors.
2. The Vice President shall assume the duties and responsibilities of the President when so indicated by the President or in the absence of the President.  The Vice President shall make sure a directory of Society Membership be made available to all members during or following the annual meeting.
3. The Secretary shall record the proceedings of all meetings of the Society and of the Board of Directors. The Secretary shall be responsible for the maintenance of the corporate status of the Society and the filing of all reports and certificates which may be required of the Society under the corporate laws of the State of Utah.  The Secretary shall file to maintain the corporate status with the State of Utah with the annual report of organization. This report shall be filed before the cut-off date specified by the State of Utah.  The Secretary shall maintain minutes of each meeting of the Society to be added to previous minutes in a volume maintained and made available to the successor so that all actions will remain a permanent record, and be available to any member of the Society. Minutes of the previous meeting indicating the main action items shall be read at each regular meeting.  The Secretary shall maintain a list of Society owned non-expendable equipment (with a value in excess of $100) showing present use or location of the item. Each piece of equipment purchased by the society shall remain property of the society and may be loaned to a sponsored repeater until it is no longer needed. Loaned equipment shall be signed out to a Utah VHF Society member with approval of the UVHS officers.
4. The Treasurer shall be the recipient of all moneys of the Society and shall deposit the same monthly in the name of the Society in a depository approved by the Board of Directors. The Treasurer shall pay all obligations of the Society which are proper and authorized. The office of Treasurer in the Society may be combined with the office of Secretary if so directed by the Board of Directors.  The Treasurer shall obtain receipts for any expenditure which is to be reimbursed and shall indicate the purpose of the expense, and to whom payment was made.  The Treasurer shall prepare a financial statement prior to the annual business meeting which shows all moneys received and expenditures made indicating when, and for what the expenditure was made. Copies of the financial statement shall be made available at the annual business meeting to Society members or upon request by Society members with an SASE.  The Treasurer shall also submit a financial statement to the successor Treasurer at the expiration of his term of office.
5. The Frequency Coordinator shall help all repeater groups in the State of Utah to select the best frequencies for repeater and simplex operations.  Assignments for frequencies will be made by the Frequency Coordinator in accordance with the Utah VHF Society Band Plan. This Band Plan shall attempt to follow the ARRL Band Plan whenever possible. A printed record and or computer data base with a backup file shall be maintained listing control and operating frequencies of all repeaters, and shall be turned over to the successor Frequency Coordinator. Major modifications to the UVHFS Band Plan shall be made with concurrence of the UVHFS officers.

BOARD OF DIRECTORS

The Board of Directors shall be composed of the officers of the VHF Society.

• If a Director resigns, the remaining board members may appoint a new member for the remainder of the term.
• The Board shall review all repeater funding requests. The Board shall oversee the general activities of the Society, and shall meet as required to conduct Society business. Any member of the Board can call a meeting with seven (7) days notice to each member.
• The Society may establish, maintain, and otherwise operate a repeater or repeaters for the purpose of the public interest, convenience, and necessity.

SOCIETY MEETINGS

All meetings of the Society shall be called by the President or at the request of any ten (10) members of the Society. In lieu of any of the above meetings, there shall be an election meeting called on or before March 1 of each year. Special meetings may be called during the year to conduct business as required. Notifications of the meetings shall be made either through the mails or as advertised on two consecutive sessions of a regularly scheduled Society Network. If special meetings are called, only that business which is in the special request shall be conducted.

QUORUM AT MEETINGS

At all meetings of the Society a quorum shall be at least five percent (5%) of the membership. No Society business shall be conducted at any meeting where a quorum is not present.

1. All Utah amateur radio repeater groups which wish to align with Society shall meet the following criteria:
• The repeater shall be an open repeater, i.e. all amateurs shall be allowed access. For technical reasons, CTCSS may be required in some cases.
• The frequencies for the repeater shall have been approved by the Frequency Coordinator.
• The proposed repeater shall have been operational for no less than six (6) months prior to application.
• The repeater trustee shall be properly licensed by the Federal Communications Commission;
• The proposed repeater shall be approved by the Society membership by a majority vote.
2. Any repeater group which desires to align with the Society shall make application to the Board of Directors at least ten (10) days prior to the general meeting who will then make a recommendation to the general membership for approval. Failure to comply with the above criteria will result in immediate removal of any funding. Removal from alignment shall be accomplished by a majority vote of the Society membership.
3.  The Utah VHF Society is responsible for the maintenance and upkeep of the Society owned repeaters.

DISBURSAL OF FUNDS

1. Each aligned repeater group requesting funding for maintenance or upgrade shall submit a request to the Society. The Board of Directors will review all requests for funding prior to approval. Funding will be granted provided that the request is reasonable, funds are available, and if approved by the Board of Directors.
2. All funding will require a receipt or valid documentation.
3. The Society Treasurer shall make all approved disbursements.